IDENTITY & GRAPHIC DESIGNER
EXECUTIVE/ admin ASSISTANT
Welcome to House of Who: a small & sassy, big-hearted, wildly creative, truth-seeking, excellence-thirsty, self-actualizing band of creatives. We’re a boutique agency and brand arthouse looking for a teammate to plug in, belt up, and blast off with us.
Specifically, we are looking for a rockstar Right Hand wo/man to directly support the FounderCEO, and at times the Managing Director and team, with a myriad of administrative, scheduling, production and business-growth tasks in our fast-paced, highly creative brand agency and arthouse.
The ideal candidate will be experienced in handling a wide range of administrative tasks. This person will have impeccable communication and problem-solving skills, being able to juggle multiple tasks and personalities with focus and ease. The job will be a combination of on-site and remote, with flexibility. Pay rate commensurate with experience.
Come be your most shiny-kickass self for a creatively & visionary team.
(this is a long-ass job description, but at least we’re thorough…)
Classification: exempt/Full time. Option to start contracted/part time if desired.
Salary Grade/Level/Family/Range: $50,000-$60,000
Reports to: CEO
The executive assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All-around Right-Hand Wo/man: Support Owner/CEO in organizing, brainstorming, communications, productivity, helping pioneer a new corner of the business... or anything that might pop into her head.
Rallying point: Act as a center hub for the entire team and culture-creator.
Scheduling: Organize office operations; CEO and light team calendar management; Business development meetings; Personal & Work Appointments
Writing & communications: Editing, proofing, composing emails & basic communications for CEO and to the team, Dictation and type-ups, Thank you cards, letters, client gifts, basic CRM
Mail: Sorting, check deposit, prioritizing, out-going & shipping etc.
Internal Project Management: Be a sounding board for executive team, distill projects, track a variety of projects, problem-solving along the way and making sure they get done on time
General errands and purchases: for CEO, MD, and office
Research & Improvements: conduct research upon request, trend-watch, and propose recommendations to improve business processes
Self-starting: candidate is proactive and able to anticipate needs before they arise.
Problem-solving: candidate completes due diligence before asking for help
Communicative: willing to voice concerns or questions when needed
Strong speaking & writing: full command of English, orally and in written form
Organization: able to take lots of information and ideas and create structure
Decisive: major decision-making skills; able to thrive in complex settings
Technologically adept: Proficiency with Google Docs, GSuite, MS Office, video conferencing; must be fluent with mobile and desktop devices; ideally also familiar with platforms like Squarespace, Hubspot, and social media
Calendaring and time management experience: able to monitor email, schedule events in real-time, always with practical considerations in mind (drive time, etc.)
Travel planning experience: has previous experience booking flights, hotels and managing a calendar for a sane and happy workday.
This job operates in a professional (albeit creative and quirky) office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.
No overnight travel is expected for this position. There may be occasional local day travel.
Required Education and Experience
Professional EA/Admin—not looking to change careers in the next 2+ years
3+ years experience as an EA/Admin or directly-relevant experience
Ideally BA from anywhere; AA okay for the right candidate
Currently Local to Bay Area
House of Who Inc, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
HOW TO APPLY:
Please submit resume AND introductory letter AND references + any other materials you think would help us get a good sense of who you are and what capabilities you bring to ea[at]houseofwho.com, or contact us here.
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