EXECUTIVE/ admin ASSISTANT
Full time/salaried, with option to start contracted/part time if desired.
Welcome to House of Who: a small & sassy, big-hearted, wildly creative, truth-seeking, excellence-thirsty, self-actualizing band of creatives. We’re a boutique agency and brand arthouse looking for a teammate to plug in, belt up, and blast off with us.
Specifically, we are looking for a rockstar Right Hand wo/man to directly support the FounderCEO, and at times the Managing Director and team, with a myriad of administrative, scheduling, production and business-growth tasks in our fast-paced, highly creative brand agency and arthouse.
The ideal candidate will be experienced in handling a wide range of administrative tasks. This person will have impeccable communication and problem-solving skills, being able to juggle multiple tasks and personalities with focus and ease. The job will be a combination of on-site and remote, with flexibility. Pay rate commensurate with experience, $40,000-$60,000 annual salary.
Come be your most shiny-kickass self for a creatively & visionary team.
Professional EA/Admin—not looking to change careers in the next 2+ years
3+ years experience as an EA/Admin or directly-relevant experience
Ideally BA from anywhere; AA okay for the right candidate
Currently Local to Bay Area
Self-starting: candidate is proactive—able to anticipate needs before they arise
Problem-solving: candidate completes due diligence before asking for help
Communicative: willing to voice concerns or questions when needed
Strong speaking & writing: full command of English, orally and in written form
Organization: able to take lots of information and ideas and create structure
Decisive: major decision-making skills; able to thrive in complex settings
Technologically adept: Proficiency with Google Docs, GSuite, MS Office, video conferencing; must be fluent with mobile and desktop devices; ideally also familiar with platforms like Squarespace, Hubspot, and social media
Calendaring and time management experience: able to monitor email, schedule events in real-time, always with practical considerations in mind (drive time, etc.)
Travel planning experience: has previous experience booking flights, hotels aka master of Travel planning = managing a calendar for a sane and happy workday :)
IDEAL PERSONALITY TYPE:
Flexible—comfortable with last-minute changes; as excited to do one-off admin task like scheduling an appointment as you are to managing a multi-tier project
Positive—has an optimistic outlook, can-do attitude & sense of humor
Detail oriented, Diligent—assures work is “just so;” makes sure job is done right
Structured—excellent time management skills, ability to multi-task and prioritize work; strong organizational and planning skills
Self-Aware—conscious of how actions and behaviors affect others
Open-Minded—willing to consider new ideas and learn new information
Social—easily forms positive connections with others, ability to collaborate with people across different departments, cultures, industries
Responsive—alert and quick to action, adapt priorities as necessary
Creative—independent thinker with a unique point of view
Intrepid—willing to roll up sleeves and try something new
People savvy—Perceptive, be able to engage a team, command respect
Critical thinker—You are able to take large amounts of information and make sense it, creating action items, timelines and dependencies when needed.
Confident—you present well, and can own the room when called upon… and you also know when to let other people shine.
All-around Right Hand Wo/man: Support Owner/CEO in organizing, brainstorming, communications, productivity, helping pioneer a new corner of the business... or anything that might pop into her head.
Rallying point: Act as a center hub for the entire team and culture-creator.
Scheduling: Organize office operations; CEO and light team calendar management; Business development meetings; Personal & Work Appointments
Writing & communications: Editing, proofing, Composing emails & basic communications for CEO and to the team, Dictation and type-ups, Thank you cards, letters, client gifts, basic CRM
Mail: Sorting, check deposit, prioritizing, out-going & shipping etc.
Internal Project Management: Be a sounding board for executive team, distill projects, track a variety of projects, problem-solving along the way and making sure they get done on time
General errands and purchases: for CEO, MD, and office
Research & Improvements: conduct research upon request, trend-watch, and propose recommendations to improve business processes
HOW TO APPLY:
Please submit resume AND introductory letter AND references + any other materials you think would help us get a good sense of who you are and what capabilities you bring to ea[at]houseofwho.com, or contact us here.
Also find us:
More about our Founder:
We are always on the lookout for high caliber talent… and humans. Contact us if you’d like to join our freelance network or team.
We are also on the prowl for incredible artists and visionaries who want to make cross-business-art magic happen. Hit us up.